Facility Policy, Rules and Regulations 2016-18
The following is to be upheld by CLIENT(S), which includes all EVENT PLANNERS, WEDDING COORDINATORS , VENDORS and guests who are involved in the planning, execution, and attending of a special event or wedding on the premises of Celebrations at The Gables VENUE. You as the Client are responsible to inform the above of the following.
of guests and clients will be parked in parking lot or use of shuttle bus. There will be a lot attendant here to assist your guest 2 hours prior to event start time. (Not to exceed 2.5 hours) provided.
Candles and Fire
Any use of candles must be approved by the facility. All candles must be contained or enclosed in glass. The flame must not reach higher than 2 inches below the height of the glass. NO candelabra will be used unless with battery operated tapers, the only exception is for the Unity Candles during Ceremony
Event Ending Time and Clean-up
All events must end by 12:00AM to comply with County sound ordinances and in order to allow for clean‐up and closure of the site by 12:00 AM. Last call at the bar is 11:45 pm. The client is responsible for items, but are not limited to; cake, centerpieces, decorations, floral arrangements, gifts, clothing, additional decorations, and any outside rentals. If Celebrations at The Gables staff are needed for clean up, the $125 cleaning fee will be enacted.
Decorations may be hung from 9 am event day. All decorations must be removed by 10 AM the following day..
NOTE: The only adhesive material allowed on the walls/pillars is drafting tape which will not damage surfaces. No masking tape, duct tape, electrical tape, transparent tape or double stick tape is allowed. All other decoration must be freestanding. Nails and staples may not be used on the floors.
NOTE: The use of birdseed is permitted only outside for wedding and reception farewells. All Fire and pyrotechnics will have to be pre- permitted by the Beaver Township Fire Warden in advance of event.Rice, confetti, pyrotechnics, sparklers are not permitted inside the facility. If weather allows a sparkler send off will be permitted outside
The client shall maintain either a Commercial General Liability Insurance for the event day, or event (umbrella) rider to your home-owners policy, liability in an amount not less than $1,000,000 Combined Single Limit for Bodily Injury and Property Damage. Such insurance shall name The Gables as additional insured, and a certificate of insurance with an endorsement must be provided thirty (30) days prior to the event. We will provide information on a Wedsafe.com policy for $150-$175.
Liquor / Beverages / Illegal Substances
Alcoholic and/or non-alcoholic beverage service is available if requested. All beverages are served in high quality plastic ware; however an eclectic assortment of glassware can be substituted for additional $.50 per piece. All alcoholic beverage service is exclusively within the purview of Celebrations at The Gables. . No outside alcohol is allowed, if alcohol is found on premises that was not purchased from The Gables it may be confiscated and a fee of $100.00 for each incident, PLEASE inform your guests of this regulation. If Celebrations at The Gables finds it a danger we may switch out the glassware for plastic for you and your guests safety.
A certified Safe serve bartender will be provided 1/100 guest at a fee of $150.00 each payable by client to each server/bartender.
Alcohol may not be served to minors. At any time, if the certified safe serve staff deems alcohol consumption to be excessive, the staff has the authority to close down all alcohol service and/or evict inebriated guests from the premises. All served alcoholic beverages must be consumed within the confines of either The Stables or close proximity to the Stables..
NO alcoholic beverages may be brought on to the grounds and none may taken from The Gables with the exception of unopened bottles of purchased wine.
The Gables and their catering staff must review and approve all proposed logistical plans for the use of the premises a minimum of fourteen (14) days prior to the event.
Music is permitted within the Chapel and Stables. All music must end by 12:00AM on weekends (Friday-Saturday)11:00 PM during weekdays to comply with County sound ordinances.
A security person will be present for all events where alcohol is served (such as wedding receptions, fundraisers, wine tastings, corporate parties or receptions). This service is non-negotiable. $100.00/security guard =1 guard/100 guests. Cost of the service will be charged to the client.
ALL OF THE BUILDINGS are SMOKE FREE
Chapel ,The Stables, Guest House or Main House. Smoking is permitted in parking lot and in designated smoking areas on North side of stables..butt cans are provided...
All food must be supplied and prepared by Judy’s in The Country catering. Neither clients or their guests may bring in or remove any food from the premises. The only exception is Bride’s and Groom’s cakes. The exception to the policy is wedding cakes, which may be brought in from a licensed outside source and removed by the client. Boxing up of leftover cake is the responsibility of the client.
Minimum group Size for Food Service
Celebrations @ the Gables requires that there be a minimum of 25 persons or more for food service.
- There will be a charge of $1.00
- Designated buffet
- Sit down $1.00/plate
- Family style $2/plate
- Cake Service .55/plate
- Gratuity of 10%
- Tip your choice
- WI Sales Tax of 5.5%
- Payments – Final Bill
Venue Rental for 2018 will be $3000 $500 saves the date…the remaining balance is due or before 30 days prior to event on..the first guest count should be made at this time.
2 weeks prior to event we hold a final meeting and go over everything at this time a final count is due and ½ of the final invoice is due the remaining balance is due at the end of event. . Discrepancies in counts or charges should be identified and resolved at that time. Celebrations @ The Gables reserves the rights to cancel the event if the balance is not paid when due.
Any returned checks will incur a fee. Celebrations @ The Gables reserves the rights to cancel the event if the balance is not paid when due.
Guest Count Guarantee
Your final guest count for Celebrations @ The Gables is due two weeks (14 days) prior to the event. If a guarantee is not received by this date, the original estimated guest count given will be your final count; the minimum for which you are billed. You will be charged accordingly for additional guests served over the guarantees count.
Security and Safety
Celebrations @ The Gables reserves the right to require security arrangements for any event. The client agrees to conduct the event in an orderly manner and to comply with all applicable laws and regulations. The client assumes full responsibility for the conduct of all persons in attendance, and for any damage done to any part of the Celebrations @ The Gables.
There is no added charge for rehearsals. Celebrations will provide your dinner and refreshments. Just let us know what you would like.
Any damage to the premises caused by a client, client’s guests, performer, or client’s set up person shall be the responsibility of the client, and the cost to repair that damage will be charged to the client. Celebrations @ The Gables will not assume responsibility for the damage or loss of any merchandise or articles left on the premises before, during or after your event.